Bill Tracking

Know what you owe. Know who paid it.

A household's recurring expenses — utilities, insurance, subscriptions, contracted services — represent a significant and ongoing financial commitment. Most households manage them reactively: a bill arrives, someone pays it, and the record lives in an email thread. Casabeza gives that record structure.

Bills and payments

A bill represents a recurring financial obligation: electricity, gas, broadband, home insurance, a service contract. Each bill is categorised (utilities, insurance, food, contracted, and more), linked to a vendor, and optionally marked as autopay.

Payments are individual transactions against a bill. Each payment tracks:

• The amount paid
• When the bill was received and when it was paid
• The current status: Pending, Received, or Paid
• An uploaded copy of the bill document
• Who actually paid it, if that differs from whose name the account is in

Bills that are ended — a cancelled subscription, a service that was replaced — are retained as historical records rather than deleted. The financial history of the home remains complete.

Multi-resident cost splitting

When a bill is shared across residents, the involved system tracks each person's contribution individually. Every resident on a payment can log their share, upload their own proof, and be marked as payor. The total is reconciled across participants rather than attributed to a single person.

The "split with additional people" field handles the common case where costs are divided with people outside the household — a jointly held account, a shared utility in a building — without requiring those people to be system users.

Scheduled payments

Recurring bills don't need to be manually created each cycle. A schedule attached to a bill generates payments automatically:

• Frequency: daily, weekly, fortnightly, monthly, bimonthly, quarterly, or annually
• Day configuration: specific day of the month (1–28) or day of the week
• Fixed-cost mode: for bills with a known amount (annual insurance, HOA fees), the scheduled payment is created as already paid at the set amount
• Variable-cost mode: for bills where the amount changes (utilities, metered services), the scheduled payment is created as pending, prompting review and manual completion

A daily background process generates due payments. Duplicate generation for the same period is prevented — re-running the job is safe.

Vendor integration

Bills link directly to the Casabeza vendor system. A vendor used for a bill can carry category tags, a website, and notes — the same vendor record that appears in price tracking also appears in your bill history. Over time, the vendor record accumulates a complete picture of your financial relationship with that supplier.

The longer view

A single payment isn't that informative. Three years of payment records for every utility, subscription, and service contract in your home is a financial asset. You can see when prices changed, which bills have grown fastest, which are fixed and which vary, and what the household's total recurring obligations actually look like — not as a feeling, but as a number.

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